Instructional Continuity Plan

The safety of PCTVS students, faculty, and staff is first and foremost our priority throughout all district operations. To this end, PCTVS has established an emergency preparedness plan for instructional continuity, in the event that the district campus must close. PCTVS is well prepared to provide uninterrupted instruction to students beyond the classroom. Our goal is to provide continuity of instruction in the face of any emergency circumstance should the need arise.




Home/Virtual Day Instructional & Technology Assistance

PCTVS is ready to offer support to students and faculty during emergency campus closures. Please use the links below to contact us:

Students & Parents

PCTVS strives to provide students and their instructors with the tools they need to succeed. An email reminder of the daily scheduled periods will be sent to both students and faculty, available on the website and through the TechLife mobile app and Alexa skill.

Please refer to the recommendations and resources below to learn how students can still receive PCTVS's award-winning education in the event of emergency campus closure.


Communication with Students

  • Refer to the course syllabus or agendas uploaded to Canvas.
  • Refer to due dates to be clear about expectations of assignments.
  • Check the Canvas announcements or Gmail regularly for all communications.

Delivery of Course Lectures

  • Instructors can upload pre-recorded lectures or whiteboard demonstrations to Canvas modules.
  • Refer to recordings of the lectures and links to these recordings within Canvas modules.
  • Sessions will be held according to the Home/Virtual Instruction schedule provided below.

Assessment of Student Learning


Student Daily Procedures

  • Students must login to each scheduled class (through Canvas), each day, between the hours of 8:10am and 2:56pm. Students can complete assignments outside of these hours. They do not need to stay logged into Canvas the entire school day.
  • Students must submit, strictly through Canvas, any assigned work within 2 days (48 hours) of the posted assignment.
  • Students must post the word "present" to each Canvas course Discussion Board each day. Posting this single word lets us know you were "present" for the class.
  • Grades will be posted within 24 hours of assignment submission.
  • There are no classes scheduled for Saturday or Sunday.
  • Video tutorials:

Home/Virtual Instruction Schedule
Home/Virtual Instruction Day 1 Home/Virtual Instruction Day 2 Home/Virtual Instruction Day 3
Period 1 Period 4 Period 7
Period 2 Period 5 Period 8
Period 3 Period 6 Period 9
CTE 1-3 CTE 3-5 CTE 6-8
CTE 2-4 CTE 4-6 CTE 7-9
CTE 5-7
Senior Shops Senior Shops Senior Shops
CTE 1-4 CTE 4-7 CTE 5-8
CTE 2-5 CTE 6-9

Please note there will be no classes scheduled for Saturday or Sunday.


Teachers

During the closure, all staff and students will be asked to follow the Home/Virtual Instruction schedule. Teachers are asked to be available during the times established through the teachers collective bargaining agreement, 7:56am - 2:56pm daily. An email reminder of the daily scheduled periods will be sent to both students and faculty, available on the website and through the TechLife mobile app and Alexa skill.

We are requesting you deliver your online instruction asynchronously, allowing for learning to take place according to student/teacher availability, assignment due dates should be reasonable and considerate of an evolving and unpredictable health concern. Working from home (i.e. telecommuting) also reinforces 21st Century Life & Career Standards optimized for a global society.
  • Asynchronous learning - not occurring in real-time or aligned to coincide with an instructor present.
  • Synchronous learning - occurring in real-time or aligned to a scheduled interaction with an instructor present.

To ensure instructional continuity, PCTVS encourages faculty to make the most of the tools and services available. The resources and recommendations below are designed to help teachers develop a plan for delivering instruction using these tools. For additional support with district educational technologies or to discuss how to develop or improve your educational plan, please contact the Instructional Technology Coach ().


Teacher Daily Responsibilities

  • Login to Canvas and review all assigned courses.
  • Check course discussion boards for prior day attendance (24-hour period) and submit within PowerSchool.
  • A discussion board response posted by a student equates to a “present.”
  • All assignments must be given a due date.
  • Completed assignment must be graded and posted within 3 days (72 hours).
  • Daily log submitted to Supervisor outlining daily tasks completed, by 2:56pm that day or by 8:15am the following morning.

Communication with Students

Strategies
  • Make sure all course content is posted within Canvas modules.
  • Use due dates to be clear about expectations of assignments.
  • Use the Canvas announcement, inbox tool, or email to communicate with your class.
The posting of instructional content or instruction must be released by 8:10am of the day your course period runs according to the Home/Virtual Instruction schedule posted for that day. Responses to student emails or threaded discussions should be done in a timely manner, not to exceed more than 24 hours from the original post.

Tools
Faculty using various resources such as class websites, Newsela, IXL, Kami, TurnItIn, NoRedInk, CTE trade specific sites, ebooks, Webex whiteboard/recordings and college/university dual enrollment sites are encouraged to continue to use these tools. However, all directions and assignments must be disseminated through Canvas to ensure participation and accountability.

Tutorials & Resources

Delivery of Course Lectures

  • Teachers can deliver asynchronous instruction via Canvas.
  • Create recordings of your lectures using Webex and share links to these recordings within Canvas.

Assessment of Student Learning

  • Canvas can be used to collect student assignments and offer online quizzes.
  • Collect student assignments electronically using the Canvas assignment tool (e.g. homework, assignments, or written reflections). You can download these files and provide feedback using Canvas.
  • Offer online exams using Canvas. Exams can be proctored using Respondus Lockdown Browser or through a timed assessment.


Additional Information

Equitable Access

  • Equitable access will be provided through our 1:1 initiative. All students have a district-issued Chromebook device.
  • Students who report connectivity issues will be provided with hotspot access via contracts with local providers, paid for by the district.
  • Hard copies of lessons will also be delivered to students, as needed.

Related Services

  • All related services (i.e. Speech, Occupational, Physical Therapy, Counseling Services, etc.) will be provided to students as stipulated under Individualized Educational Plans and Intervention Plans.
  • Counselors, nurses, social workers, and Child Study Team members will be checking in with the students on their case load throughout any period of virtual instruction, via district approved virtual channels like Canvas and email.

Food Services

PCTVS will distribute meals that are shelf-stable to students at designated access points throughout the various municipalities of Passaic County.

Staff Member Absence

In the event a staff member is unable to perform their duties due to illness or other entitlement (personal day, bereavement day) they should submit an absence through Frontline Aesop Absence Management System.


District Communications

March 27, 2020

School Closure

Dear Parents and Guardians,

The Passaic County Technical Vocational Schools will remain closed until further notice. Virtual Instruction will continue as planned with the exception of the scheduled Spring Break. Therefore, there will be no Virtual Instruction between April 10 and April 17. Virtual Instruction will resume on April 20.

We appreciate your continued support and cooperation during these unprecedented times. Should any further decisions be made that will affect the opening of school, we will immediately communicate them to you and your child.




Estimados Padres y Apoderados,

Passaic County Technical Vocational Schools van a continuar estando cerradas indefinidamente. Instruccion virtual continuara como planeado con la excepcion de las vacaciones de primavera. Por lo tanto, no habra instruccion virtual entre el 10 al 17 de Abril.

Instruccion virtual va a resumir el 20 de Abril. Apreciamos su cooperacion durante estos tiempos sin precedentes. En caso de que se hagan deciciones adicionales que afecten la apertura de la escuela, nos comunicaremos de inmediato con ustedes y sus hijos.
March 13, 2020

COVID-19 Update: March 13, 2020

PCTVS has received official notice of the test results from the Department of Health that the student who was tested for COVID-19 has come back NEGATIVE.
March 12, 2020

COVID-19 Information & Special Announcement

Dear Students, Parents, Guardians, Faculty, and Staff -

We understand the concern that you have about the PCTVS campus and our preparations for any potential COVID-19 cases that may affect us. Be assured that any information, updates to previous messages, or guidance and recommendations from the county Department of Health or the New Jersey Department of Education will be relayed to you in a timely fashion. As you are aware, we will only be permitted to share information that is legally permissible.

We are keenly aware that there are rumors circulating from numerous sources. Know that the only information that you can trust as being factually accurate, is the information that you receive from our direct communication channels; a PCTVS email, phone call, text message, or direct mailing. In the meantime, PCTVS will continue to remain alert, sustain a clean campus, and provide students and staff with the best possible protections that are available.

School Closed for Students: March 16, 2020

PCTVS will be closed for all students on Monday, March 16, 2020.
The faculty and staff will be reporting to school to continue developing lessons and assessments in preparation for possible Virtual Days. School will reopen for all students on Tuesday, March 17, 2020.

Because we are a one-to-one district, the flow of instruction will continue with minimal disruptions in the event that we are required by the Department of Health or the New Jersey Department of Education to shut down for an extended period of time. For additional details on the tools PCTVS has deployed to support our instructional continuity initiatives, please visit: https://www.pcti.tec.nj.us/instructional-continuity.
March 11, 2020

COVID-19 Update: March 11, 2020

Faculty, Staff, Students, Parents, and Guardians,

On March 11, a student self-reported that they have been tested by their physician for infection of the COVID-19 virus. We have contacted the physician and have been informed that the screening results are not yet known. The student is at home.

PCTVS will continue to communicate with the family and will notify the proper county and state agencies and follow all guidance provided. In the meantime, we will continue to maintain a clean campus and keep all families aware of any developments.
March 10, 2020

Update: COVID-19 Information

Dear PCTVS parents and guardians:

On March 4, 2020, I issued a letter to all parents, faculty, staff, and students regarding the district's attention to the COVID-19 virus.  As a follow-up to that message, we are asking that you continue to follow these simple guidelines (at home and at school) that were issued by the New Jersey Department of Health: 
  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick. 
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash. 
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe. 
The district administration continues to monitor updates and guidance from the county and state. Subsequently, PCTVS has enacted the following:
  • PCTVS facilities are disinfected each day and evening.
  • We have requested that all transportation providers disinfect buses, regularly.
  • All students and staff are reminded, on a daily basis, to wash their hands and disinfect their phones and laptops with wipes. We also advise that students not share earbuds or earphones.
  • We will be surveying the students regarding the availability of reliable Internet access within the home should the need arise to host remote learning.
  • As was noted in the letter dated March 4, programs like Canvas and Webex will allow students and staff to interact with each other so that instruction can and will continue. For additional details on the tools PCTVS has deployed to support our instructional continuity initiatives, please visit: https://www.pcti.tec.nj.us/instructional-continuity. This page will be updated as our planning and discussions evolve.
  • Staff continues to be provided with professional development and technical support in the delivery of instruction through Canvas and Webex platforms.
We will continue to provide you with any important updates we receive from The New Jersey Department of Health, The New Jersey Department of Education, and The Passaic County Office of Emergency Management. These agencies remain our primary sources for guidance and updates on the COVID-19 virus and educational planning. On behalf of the administration and staff of PCTVS, we thank you for your cooperation and understanding during this time.

Sincerely,

Diana C. Lobosco

Chief School Administrator